Part 2. Journeys
2.8 An excursion
A trip proposed and decided, families asked for consent, the answers chased, the lists printed and the camp pack read.
Written forTeacherFront officeNursePrincipal and executiveFamilies
What this journey achieves
A school sends children away only with the right permission. This journey follows a trip from the teacher's proposal to the bus leaving with a list of who is on it, and shows how consent, medical information and printed lists come together.
A teacher proposes the trip. The principal or an executive decides it. The office asks families for consent, chases the answers and prints the lists. Parents answer in the portal. The teacher in charge and the nurse read the camp pack before the bus leaves.
The steps in order
- Teacher
Choose "Propose a trip". Choose the kind (excursion, incursion, camp or tour), name it, give the venue, when it departs and returns, who it is for and what it costs, then send it.
/app/activities/excursions3.8 Activities and excursions - Principal and executive
Open the trip, choose "Record a decision" and then "Approve" or "Decline". A reason is recorded with the decision.
/app/activities/excursions/[id]3.8 Activities and excursions - Front office
On the approved trip, choose "Ask families" and set "Answers due by". The page then shows "Consent asked".
/app/activities/excursions/[id]3.9 Messages and consents - Families
The parent opens the child's page in the portal. The trip is under "Needs your answer", with "Yes" and "No" for the child. A "No" can have a reason, and a parent who said no can choose "Change to yes". A "Withdraw" button takes back an answer.
/portal/children/[id]4.3 Answering the school - Front office
Open the consent request and read "Still to answer". For an answer given by phone, choose "Record an answer for" the child, say "Who gave it", "How it was given" and "What they said", and choose "Record answer". "Print" prints who is outstanding.
/app/consents/[requestId]3.9 Messages and consents - Front office
On the trip's page, under "Who's invited", choose "Print the missing-consent list". When the bus leaves, choose "Mark as departed and save the list" so the school keeps who was on the trip. The page then offers "Print the bus list".
/app/activities/excursions/[id]/bus-list3.8 Activities and excursions - Front office
The missing-consent list names each invited student whose consent is not given.
/app/activities/excursions/[id]/missing-consent3.8 Activities and excursions - Nurse
Open the "Medical pack" from the trip's page and choose "Print the pack". It is named for the kind of trip, so a camp's is the Camp pack. It lists the students on the trip with their medical information and any medical-treatment consent a parent has given.
/app/medical/camp3.6 Medical
Things to watch for
What happens next
When the trip comes back, choose "Mark as returned". The saved list of who went stays with the trip. The trip's history on the page shows each decision and event in order.