Part 2. Journeys
2.10 Leaving the school
Finding out which families are staying, recording a departure and its reason, and giving a leaver their transcript.
Written forRegistrarPrincipal and executiveFamilies
What this journey achieves
Near the end of a year the registrar asks each family whether their child is coming back. The answers show who is continuing and who is leaving. For a leaver, the registrar records the last day and the reason, and the school can print a transcript of their results.
The steps in order
- Registrar
Open Continuations and choose "Ask each family about {year}". Each student is listed as "Confirmed", "Leaving" or "Not answered".
/app/enrolment/continuations3.2 Enrolment - Registrar
When a family answers by phone or in writing, choose "Record the answer". Give the "Answer" and the date under "Answered on". For a leaver, add the "Last day" and "Why".
/app/enrolment/continuations3.2 Enrolment - Registrar
On the student's page, find the "Here as" section and choose "Record them leaving". Give "Ended on" and "Why it ended".
/app/people/[id]3.1 Students and households - Principal and executive
Open the leaver's transcript and choose "Print".
/app/assessment/transcripts/[id]3.7 Assessment and reports - Registrar
To find a leaver later, open the finder and choose the "Former students" filter.
/app/people3.1 Students and households
Things to watch for
What happens next
A leaver stays in the record as a former student, found through the "Former students" filter. Their results remain available on the transcript.